Basically, your finished printing project will be comprised of multiple printed clones of your original multi-page document. uncollated.Ĭollation is used in when printing multiple copies of a document that has multiple pages that need to be kept in order. Here’s a diagram that shows the difference between a project that is collated vs. That’s a lot of text to read to explain something that you’ve probably seen in your everyday life. Keeping these pages uncollated, will result in a stack of permission forms for each grade. However, each grade is going to a different destination. An elementary school is sending home permission forms with students for an end-of-the-year class trip. However, each stack of printed paper is different from the other stacks.
Uncollated pages are stacks of printed pages in which a stack is comprised of pages of the same information. This continues until the requested number of document sets is complete. Once complete, the machine will repeat the process by printing a second set. Typically, all the pages in the document will print once. What does it mean to ‘collate’?Ĭollate means to collect and assemble printed sheets of paper within a predetermined order or sequence. Let’s take a deeper dive and learn more about the term “collate” and how it is used when describing a printing project. One of the most common options you may encounter is a request to “collate” the printed pages of a project. We provide the best information paralegals will use once they go out into the legal world.Printing projects come in all shapes, sizes, colors and a wide variety of other potential options. If there are other aspects of the industry that you want to clarify, contact us today. The difference between collated and uncollated documents is a simple enough distinction that competent paralegals should always be able to tell apart. The preference for each depends on the attorney, but the reason behind each is that a collated document is easier to read, while uncollated papers are easier to sign. All page ones in one file, all page twos in another, and so on. The result would be eight three-page files. Using the same example as the above, the paralegal will group all the similar pages into a single file.
This is why when a lawyer says they want an uncollated presentation of documents, they have a certain order in mind. But, nobody in their right mind would want to read a document that has no order whatsoever. On the other hand, the literal definition of uncollated doesn’t require order of any kind when organizing documents. If the attorney requested the paralegal to collate the documents, the presentation of the affidavit should be three eight-page files that run from page one to eight in their proper order. The literal definition of collated is “collected and combined texts in the proper order.”įor example, a client submitted an eight-page affidavit in triplicate that the lawyer needs to go over and sign. To make the difference as simple as possible, it’s important for paralegals to know that the word collate means combined. The need for having two different terms is because some professionals have a preference for how they want to look at their documents, and these two make it easier to instruct those in charge of organizing such documents as to what those preferences are. To be fair, these terms aren’t restricted to the legal world they’re common terms used in the organization of documents, which makes them essential words for paralegals to know by heart. For this article, we’ll clear up one of the simplest distinctions that manage to trip up even some of the most experienced paralegals and lawyers: the difference between collated documents and uncollated documents. From the use of Latin terms no one else uses anymore, to stretching the rules of grammar to their breaking point, legalese is one of the biggest factors that make understanding law harder than it should be.įortunately, we’re here to help prospective paralegals make sense of all the jargon one lesson at a time. If there’s anything lawyers love doing more than winning a case, it’s making it sound more confusing-well, not really, but you know how legal terms do tend to get confusing.
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